Civic Center Events Coordinator

Description :

                      CLASS TITLE:  Civic Center Events Coordinator

 

 


PURPOSE OF THE CLASSIFICATION:   

Performs moderate complexity clerical and data entry work requiring the application of knowledge and skill acquired through experience.  Work entails performing a variety of office tasks with direction from the supervisor.  Work involves and is subjected to considerable contact with the public. 

 


ESSENTIAL TASKS:

  • Answers telephones and gives information to callers, takes messages or transfers calls to appropriate individuals.
  • Greets visitors and callers, handles their inquiries and directs them to the appropriate persons according to their needs.
  • Schedules events and meetings; coordinates contracts for events.
  • Prepares and modifies event contracts as requested.
  • Creates flyers, billboards, marquee messages and tickets for events.
  • Assist in planning, coordinating and executing marketing strategies, plans and programs.
  • Assists with the development and implementation strategies for social media platforms.
  • Maintains customer information via marketing database.
  • Proposes new ideals to improve the event planning and implementation process.
  • Maintains office files, instituting revisions as required; provides information from records; compiles data; receives, reads and routes mail; normally composes department correspondence.
  • Sets up and maintains paper and electronic filing systems for records, correspondence and other material.
  • Composes and edits a variety of correspondence, reports, memoranda and other material requiring judgment as to content, accuracy and completeness.
  • Assists with managing events and clean up for events as necessary.
  • Orders and dispenses supplies as needed; sets up purchase orders, assigns accounts and requisitions invoices for payment.
  • Accepts payments, posts payments and makes receipts for customer accounts.
  • Works with event concessions and balances and deposits concession income. 
  • Assists with preparing budgets and provides periodic progress reports to supervisor and department director on each event project.
  • Operates office equipment such as fax machines, copiers and phone systems and uses computer for spreadsheets, word processing, database management and other applications; learns to operate new office technologies as they are developed and implemented.
  • Performs other work as necessary and or as assigned.
  • Must report to work on a regular and timely basis.

 

The duties listed above are intended only as illustrations of the various types of work that may be performed.  The omission of specific statements of duties does not exclude them from the position. 

 


REPORTING RELATIONSHIPS:

The Civic Center Events Coordinator reports directly to the Civic Center Supervisor.

 

The Civic Center Events Coordinator does not have any direct reports or supervisory responsibilities.

 

 


QUALIFICATIONS:

Training and Experience:  High school diploma or equivalent.  Requires specialized course work in general office practices such as computer operation, filing, accounting and/or bookkeeping and at least three (3) years of office administrative management and two (2) years’ experience coordinating special events; or an equivalent combination of related education and experience.  Preference will be given to those with a Bachelor Degree in Marketing, Business Administration or similar field. 

 

Knowledge, Abilities and Skills:  Considerable knowledge of computers and electronic data processing; knowledge of modern office practices and procedures.  Ability to effectively meet and deal with the public; ability to communicate effectively verbally and in writing; ability to handle stressful situations.  Skilled in typing and data entry to effectively complete work assignments, type correspondence, disseminate information to staff and others, etc; skilled to effectively provide written and oral communications.  Performance tests of skill in the use of a computer keyboard with speed of at least 10,000 keystrokes per hour and 40 WPM.  Must be proficient with computers and other office equipment with considerable knowledge in Microsoft Office programs.

 

Physical Requirements:  The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job in compliance with the Americans with Disabilities Act (ADA) requirements.  On a case-by-case basis, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  While performing the duties of this job, arm and hand steadiness and finger dexterity will be needed enough to use a key board and telephone.  Occasional sitting and standing is required.  Occasional lifting and carrying of objects up to twenty (20) pounds.  Occasional reaching, balancing, stooping, kneeling, crawling, twisting, handling and repetitive movements.  Vision, speech and hearing sufficient to perform essential tasks.  Punctuality and reasonable attendance is essential.     Must submit to drug screening and fitness to work physical exam.

 

Licenses and Certificates:  Possession of a valid Oklahoma Class D driver’s license is required. 

 

WORKING ENVIRONMENT:  Work in this classification is primarily indoors in an office environment.

 

STARTING PAY:  $14.12/hr. – $18.20/hr.  Excellent employee benefits (insurance, vacation leave, sick leave, retirement, holidays).

 

WORK HOURS:  8:00 a.m. to 5:00 p.m., Monday through Friday.

 

WORK LOCATION:  City of Muskogee Planning and Economic Development Department, Civic Center Division, 425 Boston Street, Muskogee, Oklahoma.

Contact :

RESUMES MAY BE SUBMITTED BUT WE REQUIRE THAT OUR EMPLOYMENT APPLICATION BE COMPLETED AND SUBMITTED ALSO.  The employment application can be found on our website:  http://www.cityofmuskogee.com.  Just click on “Menu” at the top left side of the page (in the green bar), then under that go to “Departments” and click on “Human Resources”, then click on “Links and Downloads” on the left hand side of the page, then click on “Applications” (toward the bottom of the page), then click on “Employment Application” (print and fill out) or “Fillable Employment Application” (fill out online), or one can be faxed, emailed, or mailed to you or you can pick one up from the City of Muskogee Human Resources Department at 229 West Okmulgee Street (the three story red brick building (Muskogee Municipal Building) at the southeast corner of 3rd and Okmulgee Streets).  The Human Resources Department is located on the First Floor, Room 102.  Applications can be returned to the same address or by mail:  City of Muskogee, Human Resources Department, P. O. Box 1927, Muskogee, OK  74402-1927; by fax:  918-684-6223; or by email:  jkennedy@muskogeeonline.org.  If you should have any questions, please call the Human Resources Department at 918-684-6221 or inquire in person at the address above or fax or email (above).

 

DEADLINE FOR APPLICATIONS:  5:00 p.m., Tuesday, June 26, 2018.

 

EOE

Deadline for Applying : Jun 26, 2018